Information Technology and Information Management

Name Archives Users and Donor Records
Location Archives and Special Collections
Legal Authority York University Act 1965
Information Maintained Researcher registration: Name, address, email address, telephone number, student number, researcher ID number, research history, photocopy and image requests. Donors: Name, address, email address, telephone number, financial information
Uses Documents university archives user history, and donations
Users Archives and Special Collections staff
Individuals in Bank Students, faculty, members of the public
Retention & Disposal 2 years after last action or end of agreement, then destroy
See Also INF50 Archives Services – Acquisition and INF53 Archives Services – Reference for a full description of the file class to which this PIB belongs
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Name Art Gallery Records
Location Art Gallery of York University, Glendon Gallery, college art galleries
Legal Authority York University Act 1965
Information Maintained Name, address, email address
Uses To maintain art gallery mailing list
Users Office staff
Individuals in Bank Members of the public, local and international artistic community
Retention & Disposal Permanent
See Also INF60 Collection Files for a full description of the file class to which this PIB belongs
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Name Library Users Records
Location All campus libraries
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, employee number, circulation history, fines, images
Uses Documents library access, usage, and fines
Users Library management and staff
Individuals in Bank Students, faculty, staff, members of the public
Retention & Disposal 2 years after last action or until superseded, then destroy
See Also INF42 Library Services – Circulation for a full description of the file class to which this PIB belongs
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Name Request Management System Records
Location Information and Privacy Office
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, nature of request, outcome of request, appeals, outcome of appeals, third party information
Uses Documents information access requests made under the Freedom of Information and Protection of Privacy Act (FIPPA)
Users Information and Privacy Office staff
Individuals in Bank Students, faculty, staff, members of the public
Retention & Disposal Permanent
See Also INF70 Access to Information Requests and Privacy Complaints for a full description of the file class to which this PIB belongs
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