Privacy of Personal Information
York University is committed to protecting the personal information we hold. We collect only personal information that is directly related to, and needed for, operating our programs and activities. Personal information will be used, maintained, disclosed and disposed of in accordance with applicable legislation, policies, agreements, and best practices. University records that are not subject to statutory privacy rules will be protected in accordance with University policies and agreements.
- Standard Collection Notice
Units of the University should include the standard notice for collection of personal information as a “footer” on documents whose purpose is to collect sensitive personal information.
- Suggested notice for e-mail communications
The suggested notice for email may help to restrict unauthorized uses or to alert individuals to a recommended course of action if they receive an email in error.
Guidelines and a reporting form have been created to assist University units in identifying and reporting suspected or confirmed privacy breaches to the IPO.
(Before using fillable PDFs, please see Using Fillable Forms on this Website.)
The following guidelines and consent forms have been created for use by University employees to obtain consent when taking photos, videos or audio recordings of individuals at University events or for publication and/or marketing purposes.
- Guidelines for the Taking and Use of Photographs, Video and Audio Recordings by Employees
- Qs & As for Employees: Obtaining Consent for Photographs, Video and Audio Recordings