| Name | Campus Card Services—Case Files |
| Location | Yu-Card Office |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, date of birth, gender, student number, employee number, financial information, course registration information, athletic facilities account, library account, images |
| Uses | Documents Yu-Cardholder, library, and athletic facilities accounts |
| Users | Yu-Card office staff, library staff, athletic facility staff, University Information Technology |
| Individuals in Bank | Students, faculty, staff |
| Retention & Disposal | 3 years after card cancelled or expired, then destroy |
| See Also | CAM21 Campus Card Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Housing Services—Case Files |
| Location | Student Housing Services, Glendon Student Housing Services, colleges |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, date of birth, gender, health information, financial information, emergency contact information |
| Uses | Documents students living on campus |
| Users | Housing staff |
| Individuals in Bank | Students |
| Retention & Disposal | 3 years after expiry of contract or agreement and resolution of all outstanding issues, then destroy |
| See Also | CAM31 Housing Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Human Rights Services—Case Files |
| Location | Centre for Human Rights |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, employee number, financial information, legal information, health information, third party information, nature of complaint, responses, action taken |
| Uses | Documents human rights complaints made under the Ontario Human Rights Code and resolution of cases |
| Users | Director of the Centre for Human Rights, advisors, relevant office staff |
| Individuals in Bank | Students, staff, faculty |
| Retention & Disposal | Students: 5 years after file closed; staff: 5 years after staff member no longer receiving pay and benefits, then destroy after Archives review |
| See Also | CAM43 Human Rights Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Legal Services—Case Files |
| Location | Community and Legal Aid Services Program (CLASP) |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, date of birth, citizenship, gender, retainer docket sheet, languages spoken, number of household members, financial information, legal information, health information, copies of photo identification (driver's licence, health card, passport), case notes |
| Uses | Documents users of legal clinic services and resolution of cases |
| Users | Office staff, student interns |
| Individuals in Bank | Students, members of the public |
| Retention & Disposal | Closing letter and docket: Permanent; rest of file: destroy 7 years after last action |
| See Also | CAM36 Legal Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Ombuds Services—Case Files |
| Location | Office of the Ombudsperson |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, employee number, financial information, legal information, health information, third party information, nature of complaint, responses, action taken |
| Uses | Documents human rights complaints made under the Ontario Human Rights Code and resolution of cases |
| Users | Ombudsperson, advisors, office staff |
| Individuals in Bank | Students, staff, faculty |
| Retention & Disposal | Students: 5 years after file closed; staff: 5 years after staff member no longer receiving pay and benefits, then destroy after Archives review |
| See Also | CAM41 Ombuds Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Parking and Transportation Services—Case Files |
| Location | Parking and Transportation Services |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, employee number, financial information, parking violations |
| Uses | Documents registered vehicles, parking revenue and parking violations |
| Users | Parking services staff and management |
| Individuals in Bank | Students, staff, faculty, members of the public |
| Retention & Disposal | 2 years after last action, then destroy |
| See Also | CAM46 Parking and Transportation Services – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Recreation Programs—Case Files |
| Location | School of Kinesiology and Health Sciences, Gorman/Shore Sport Injury Clinic, Glendon Athletic Club, sport and recreation facilities |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, date of birth, gender, health information, Health Card number, Extended Health Plan information, financial information, emergency contact information, family physician |
| Uses | Documents registration at athletic facilities and sport injury clinic |
| Users | Office staff, student athletic therapists |
| Individuals in Bank | Students, staff, faculty, members of the public |
| Retention & Disposal | 1 year after program completed or membership ended, then destroy |
| See Also | CAM56 Recreation Services – Case Files for a full description of the file class to which this PIB belongs |
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