student using a laptop

Privacy of Personal Information

York University is committed to protecting the personal information we hold. We collect only personal information that is directly related to, and needed for, operating our programs and activities. Personal information will be used, maintained, disclosed and disposed of in accordance with applicable legislation, policies, agreements, and best practices. University records that are not subject to statutory privacy rules will be protected in accordance with University policies and agreements.

Privacy Notices

  • Standard Collection Notice
    Units of the University should include the standard notice for collection of personal information as a “footer” on documents whose purpose is to collect sensitive personal information.
  • Suggested notice for e-mail communications
    The suggested notice for email may help to restrict unauthorized uses or to alert individuals to a recommended course of action if they receive an email in error.

Privacy Breaches

Guidelines and a reporting form have been created to assist University units in identifying and reporting suspected or confirmed privacy breaches to the IPO.


Photo/Video Consent

The following guidelines and consent forms have been created for use by University employees to obtain consent when taking photos, videos or audio recordings of individuals at University events or for publication and/or marketing purposes.

Consent Forms