| Name | Board of Governors Membership |
| Location | University Secretariat |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, occupation, education, professional and public organization experience, CV, correspondence, term of appointment, agreements, other biographical information |
| Uses | To maintain a list of honorary and present board members, maintain contact with current and honorary board members |
| Users | University Secretariat staff |
| Individuals in Bank | Honorary and present board members |
| Retention & Disposal | 7 years after last action, then Transfer to Archives |
| See Also | ADG07 Board of Governors for a full description of the file class to which this PIB belongs |
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| Name | Senate Committee on Awards—Honorary Degree Case Files |
| Location | University Secretariat, Office of the President |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, nomination form, CV, occupation, education, professional and public affiliations, charity and volunteer experience, reference letters, convocation information |
| Uses | To maintain a list of Honorary Degree recipients |
| Users | President’s Office staff, Honorary Degrees and Ceremonials Committee |
| Individuals in Bank | Honorary degree nominees and recipients |
| Retention & Disposal | Successful candidates: 3 years, then transfer to Archives. Unsuccessful candidates: 5 years, then return to candidate pool or destroy. Candidates unwilling or unable to accept: 1 year, then destroy |
| See Also | ADG12-12 Senate Committee on Awards – Honorary Degree Case Files for a full description of the file class to which this PIB belongs |
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| Name | Senate Committee on Awards—University Professor Case Files |
| Location | University Secretariat |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, nomination form, CV, occupation, education, professional and public affiliations, reference letters |
| Uses | To maintain a list of University Professors |
| Users | Honorary Degrees and Ceremonials Committee |
| Individuals in Bank | University Professor nominees and recipients |
| Retention & Disposal | Successful candidates: 3 years, then transfer to Archives. Unsuccessful candidates: one consideration period, then destroy if not re-nominated |
| See Also | ADG12-15 Senate Committee on Awards – University Professor Case Files for a full description of the file class to which this PIB belongs |
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| Name | Promotion and Continuing Appointments Committee for Advancement of Professional Librarians—Case Files |
| Location | PCAC Secretary |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, employee number, CV, personal statement, reference letters, teaching evaluations, committee recommendation letter, President's decision letter |
| Uses | Documents librarian continuing appointments and promotions |
| Users | PCAC committee members |
| Individuals in Bank | Faculty (librarians and archivists) |
| Retention & Disposal | Application and President's decision letter: Permanent; 7 years after decision, then detroy for rest of file |
| See Also | ADG03-05 Promotion and Continuing Appointments Committee for Advancement of Professional Librarians (PCAC) – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Search Committee Files—Chancellor |
| Location | University Secretariat |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, CV, occupation, education, professional and public affiliations, nomination forms |
| Uses | Aids in candidate selection process |
| Users | Search Committee members and University Secretariat staff |
| Individuals in Bank | Potential and selected candidates |
| Retention & Disposal | 7 years after last action, then Archives review |
| See Also | ADG03 Committees for a full description of the file class to which this PIB belongs |
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| Name | Search Committee File—Deans |
| Location | Vice-President Academic & Provost |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, CV, occupation, education, professional and public affiliations, reference letters, candidate's statement |
| Uses | Aids in candidate selection process |
| Users | Search Committee members, staff in relevant ofiices |
| Individuals in Bank | Potential and selected candidates |
| Retention & Disposal | 7 years after last action, then Archives review |
| See Also | ADG03 Committees for a full description of the file class to which this PIB belongs |
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| Name | Search Committee Files—President |
| Location | University Secretariat |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, CV, occupation, education, professional and public affiliations, reference letters, candidate's statement |
| Uses | Aids in candidate selection process |
| Users | Search Committee members, University Secretariat staff |
| Individuals in Bank | Potential and selected candidates |
| Retention & Disposal | 7 years after last action, then Archives review |
| See Also | ADG03 Committees for a full description of the file class to which this PIB belongs |
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| Name | Search Committee Files—Vice-Presidents |
| Location | Office of the President |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, CV, occupation, education, professional and public affiliations, reference letters, candidate's statement |
| Uses | Aids in candidate selection process |
| Users | Search committee members, staff in relevant offices |
| Individuals in Bank | Potential and selected candidates |
| Retention & Disposal | 7 years after last action, then Archives review |
| See Also | ADG03 Committees for a full description of the file class to which this PIB belongs |
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| Name | Senate Appeals Committee (SAC)—Case Files |
| Location | University Secretariat, Faculty Councils |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, personal statement, petition form and outcome, letter of response, reference letters, transcript, health information, Appeal Committee decision |
| Uses | Documents petitions concerning academic regulations, grade re-appraisals, and charges of breach of academic honesty |
| Users | Senate Appeals Committee (SAC) |
| Individuals in Bank | Students |
| Retention & Disposal | Request to appeal and Committee's decision letter: Permanent; 10 years, then destroy for rest of file |
| See Also | ADG12-06 Senate Appeals Committee (SAC) – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Senate Tenure and Promotion Committee—Case Files |
| Location | University Secretariat, faculties |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, employee number, CV, personal statement, reference letters, teaching evaluations, committee recommendation letter, President's decision letter |
| Uses | Documents faculty tenure and promotions |
| Users | University Secretariat staff |
| Individuals in Bank | Faculty |
| Retention & Disposal | Application and President's decision letter: Permanent; 7 years, then destroy for rest of file |
| See Also | ADG12-36 Senate Tenure and Promotion Committee (T&P) – Case Files for a full description of the file class to which this PIB belongs |
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| Name | Senate Tenure and Promotion Appeals Committee—Case Files |
| Location | Unversity Secretariat |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, CV, appeal letter, Faculty Tenure and Promotion Committee response, decision letter, health information, third party information |
| Uses | Documents appeals concerning tenure and promotion and advancement to candidacy |
| Users | Senate Tenure and Promotions Appeals Committee (STAPAC) |
| Individuals in Bank | Faculty |
| Retention & Disposal | 2 years after decision, then destroy |
| See Also | ADG12-33 Senate Tenure and Promotion Appeals Committee (STAPAC) – Case Files for a full description of the file class to which this PIB belongs |
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