Campus Services

Name Campus Card Services—Case Files
Location Yu-Card Office
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, date of birth, gender, student number, employee number, financial information, course registration information, athletic facilities account, library account, images
Uses Documents Yu-Cardholder, library, and athletic facilities accounts
Users Yu-Card office staff, library staff, athletic facility staff, University Information Technology
Individuals in Bank Students, faculty, staff
Retention & Disposal 3 years after card cancelled or expired, then destroy
See Also CAM21 Campus Card Services – Case Files for a full description of the file class to which this PIB belongs
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Name Housing Services—Case Files
Location Student Housing Services, Glendon Student Housing Services, colleges
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, date of birth, gender, health information, financial information, emergency contact information
Uses Documents students living on campus
Users Housing staff
Individuals in Bank Students
Retention & Disposal 3 years after expiry of contract or agreement and resolution of all outstanding issues, then destroy
See Also CAM31 Housing Services – Case Files for a full description of the file class to which this PIB belongs
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Name Human Rights Services—Case Files
Location Centre for Human Rights
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, employee number, financial information, legal information, health information, third party information, nature of complaint, responses, action taken
Uses Documents human rights complaints made under the Ontario Human Rights Code and resolution of cases
Users Director of the Centre for Human Rights, advisors, relevant office staff
Individuals in Bank Students, staff, faculty
Retention & Disposal Students: 5 years after file closed; staff: 5 years after staff member no longer receiving pay and benefits, then destroy after Archives review
See Also CAM43 Human Rights Services – Case Files for a full description of the file class to which this PIB belongs
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Name Legal Services—Case Files
Location Community and Legal Aid Services Program (CLASP)
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, date of birth, citizenship, gender, retainer docket sheet, languages spoken, number of household members, financial information, legal information, health information, copies of photo identification (driver's licence, health card, passport), case notes
Uses Documents users of legal clinic services and resolution of cases
Users Office staff, student interns
Individuals in Bank Students, members of the public
Retention & Disposal Closing letter and docket: Permanent; rest of file: destroy 7 years after last action
See Also CAM36 Legal Services – Case Files for a full description of the file class to which this PIB belongs
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Name Ombuds Services—Case Files
Location Office of the Ombudsperson
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, employee number, financial information, legal information, health information, third party information, nature of complaint, responses, action taken
Uses Documents human rights complaints made under the Ontario Human Rights Code and resolution of cases
Users Ombudsperson, advisors, office staff
Individuals in Bank Students, staff, faculty
Retention & Disposal Students: 5 years after file closed; staff: 5 years after staff member no longer receiving pay and benefits, then destroy after Archives review
See Also CAM41 Ombuds Services – Case Files for a full description of the file class to which this PIB belongs
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Name Parking and Transportation Services—Case Files
Location Parking and Transportation Services
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, employee number, financial information, parking violations
Uses Documents registered vehicles, parking revenue and parking violations
Users Parking services staff and management
Individuals in Bank Students, staff, faculty, members of the public
Retention & Disposal 2 years after last action, then destroy
See Also CAM46 Parking and Transportation Services – Case Files for a full description of the file class to which this PIB belongs
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Name Recreation Programs—Case Files
Location School of Kinesiology and Health Sciences, Gorman/Shore Sport Injury Clinic, Glendon Athletic Club, sport and recreation facilities
Legal Authority York University Act 1965
Information Maintained Name, address, email address, telephone number, student number, date of birth, gender, health information, Health Card number, Extended Health Plan information, financial information, emergency contact information, family physician
Uses Documents registration at athletic facilities and sport injury clinic
Users Office staff, student athletic therapists
Individuals in Bank Students, staff, faculty, members of the public
Retention & Disposal 1 year after program completed or membership ended, then destroy
See Also CAM56 Recreation Services – Case Files for a full description of the file class to which this PIB belongs
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