| Name | Archives Users and Donor Records |
| Location | Archives and Special Collections |
| Legal Authority | York University Act 1965 |
| Information Maintained | Researcher registration: Name, address, email address, telephone number, student number, researcher ID number, research history, photocopy and image requests. Donors: Name, address, email address, telephone number, financial information |
| Uses | Documents university archives user history, and donations |
| Users | Archives and Special Collections staff |
| Individuals in Bank | Students, faculty, members of the public |
| Retention & Disposal | 2 years after last action or end of agreement, then destroy |
| See Also | INF50 Archives Services – Acquisition and INF53 Archives Services – Reference for a full description of the file class to which this PIB belongs |
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| Name | Art Gallery Records |
| Location | Art Gallery of York University, Glendon Gallery, college art galleries |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address |
| Uses | To maintain art gallery mailing list |
| Users | Office staff |
| Individuals in Bank | Members of the public, local and international artistic community |
| Retention & Disposal | Permanent |
| See Also | INF60 Collection Files for a full description of the file class to which this PIB belongs |
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| Name | Library Users Records |
| Location | All campus libraries |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, student number, employee number, circulation history, fines, images |
| Uses | Documents library access, usage, and fines |
| Users | Library management and staff |
| Individuals in Bank | Students, faculty, staff, members of the public |
| Retention & Disposal | 2 years after last action or until superseded, then destroy |
| See Also | INF42 Library Services – Circulation for a full description of the file class to which this PIB belongs |
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| Name | Request Management System Records |
| Location | Information and Privacy Office |
| Legal Authority | York University Act 1965 |
| Information Maintained | Name, address, email address, telephone number, nature of request, outcome of request, appeals, outcome of appeals, third party information |
| Uses | Documents information access requests made under the Freedom of Information and Protection of Privacy Act (FIPPA) |
| Users | Information and Privacy Office staff |
| Individuals in Bank | Students, faculty, staff, members of the public |
| Retention & Disposal | Permanent |
| See Also | INF70 Access to Information Requests and Privacy Complaints for a full description of the file class to which this PIB belongs |
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