Suggested Notice for E-mail

For Inclusion in E-mail Communications

The University does not have a standard notice for e-mail; however, the following suggested text may help to restrict unauthorized uses or to alert individuals to a recommended course of action if they receive an email in error.

This electronic mail (e-mail), including any attachments, is intended only for the recipient(s) to whom it is addressed and may contain information that is privileged, confidential and/or exempt from disclosure. No waiver of privilege, confidentiality or any other protection is intended by virtue of its communication by the internet. Any unauthorized use, dissemination or copying is strictly prohibited. If you have received this e-mail in error, or are not named as a recipient, please immediately notify the sender and destroy all copies of it.

It is not recommended that personal or other sensitive information be sent by e-mail outside the University (the domain) without adequate safeguards to protect its confidentiality and security (such as e-mail encryption). For more information contact the University Information Technology Service Desk (

Questions regarding this suggested notice should be directed to the Information and Privacy Coordinator.